Leagues may all have slightly different needs when it comes to their timelines, but the timeline has the same components for everyone regardless of when they play their seasons. An organized approach to duties and paperwork will make life easier for everyone. Always keep in mind that the more people involved, the better organized a league must be. In the long run, when more people carryout the duties, the easier it is for everyone and your league will have more people "invested" in the success of the league.
Additional Resources:
August | Little League World Series - 8 divisions of play Appoint a Nominating Committee for upcoming election Send out Notices of Annual Meeting / Election of Officers - Notification of Members Prepare Annual Financial Report for upcoming Annual Meeting - Sample Financial Statement Review Constitution: Board submits any proposed changes to SE Region prior to Annual Meeting Prepare Fall Ball Schedules |
September | Prepare Absentee Ballots; Make available to members
Submit ratified and signed Constitution to SE Region Board meets to determine who holds league positions from the elected board
Update Officers with Little League through Data Center Upload new player/volunteer data from the fall season to the Little League Data Center to remain properly insured - Sample Roster |
October | Submit Year-End Financial Report to SE Region and to Little League Headquarters Review Boundary - Does it meet your needs Schedule Board Training with Local District Administrator Create Marketing Plan - Marketing Resources Select Fundraising Projects - Fundraising Guide Contact Potential Sponsors - Sponsorship Best Practices Consider starting a Challenger Program |
November | Charter and Insure for Next Season - Insurance coverage ends midnight December 31 Submit Split League Format paperwork and Common Pool Draft Request (if operating as a Split League) Start Background Checks for next year - First Advantage year starts November 1
Prepare your ASAP Plan and Complete your Facility Report - submit starting January 1 Review Local By-Laws and Ground Rules - submit to DA by December 31 |
December | Conduct Early Registration Have a Happy Holiday! |
January | Submit ASAP Plan Registration
Attend League Officials Clinic at SE Region Renew Georgia Incorporation Status - Due April 1 Keep up with waiver requests - requests must be approved by Board and documented in minutes
Board approves by vote all managers, coaches, umpires, other volunteers: document in minutes
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February | IRS Tax Filing Due February 15 (leagues with fiscal year October 1 - September 30)
Announce Tryout Schedule Conduct Drafts
Create Schedules - Sample Schedules Complete League Paperwork
Verify all Waiver Requests have been submitted prior to Opening Day |
March | Opening Day Review "How to Discipline a Member" March 10: ASAP must be approved for the District Incentive credit
March 31: ASAP must be submitted for League Accident Insurance credit
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April | Request Nominations for the Southeast Region Awards program from parents and players Request Nominations for the Little League International Awards program from parents and players Upload any additional player or volunteer data not previously uploaded |
May | Enroll Tournament Teams Submit the Compliance form if not entering tournament teams Selection of Tournament Teams Make any changes to the number of teams in your Charter
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June | June 1 - All leagues/teams must be chartered, all fees paid, all waivers and paperwork approved June 1 - May announce tournament teams and begin practice Prepare Tournament Affidavits and Paperwork for District Staff verification
Georgia Special Games for Rookies and Sandlot Divisions |
July | State Tournaments Region Tournaments |